Digital wedding invitations: 4 formats + etiquette & RSVP

Digital invitations speed up communication, streamline logistics and make RSVP easy in real time. We’ll help you choose the right format, define the essential info and schedule sends without leaving less tech-savvy guests behind.

When to choose digital vs. paper?

Go digital if you want fast confirmations, the ability to update info (maps, times) or if yours is a destination wedding. You can pair it with a printed version for older family or to complement your elegant paper suite.

Recommended formats (4)

• PDF (static/animated) with links to your site.
• Microsite with timeline, map, dress code and RSVP.
• Printed QR pointing to the site or a form.
• Email/WhatsApp message with copy and buttons to RSVP and registry.

Essential elements

• Date, times, venues and a map.
• Dress code, registry and policies (kids, allergies, transport).
• RSVP with deadline, contact and helpful fields (dietary needs, special requirements).

Send timing

• Save the date: 6–10 months (destination) / 4–6 months (local).
• Invitation: 8–10 weeks prior.
• Reminder: 2–3 weeks before the event.

Etiquette & accessibility

• Offer a printed version or phone assistance for seniors.
• Readable type and high contrast; avoid dense paragraphs.
• Privacy: don’t post sensitive data on open links.

RSVP follow-up (simple funnel)

• Send invite → reminder 1 → personalized message to pending guests → close and confirm.
• Export responses to your timeline and seating.

Quick checklist

• Chosen format (PDF/microsite/QR/message)
• Complete details + map
• RSVP and reminders scheduled
• Plan for guests without WhatsApp/email